How to Produce a Safe Live Event in the era of COVID-19

(Photo credit: Eric Maynard.  The United States Air Force Band created a safe live event by using hygiene barriers and HEPA filters along with air scrubbers in order to perform their Annual Holiday Concert 2020 “A Season of Hope” at The Theater at MGM National Harbor, Maryland USA)

So you’re planning a live event? Not everyone has had their vaccinations yet?  Decreasing the chance of having a super-spreader event is on everyone’s mind these days.  We know a few more things about producing safe live events than we did a year ago:

Before the Event:

1) Outdoor events are safer.  Book an outdoor venue if at all possible. The odds of catching COVID-19 indoors is 18.7 times higher than outdoors according to a study by Centers of Disease Control and Prevention.

2) Indoor venues can be improved with ventilation.  Have a plan to open doors, windows and include the use of HEPA filters along with heavy-duty air scrubbers when possible.

3) Seek planning guidance on having a safe event.  We recommend the newly updated Event Safety Alliance’s Reopening Guide. 

During the Event:

4) Masks & social distancing are going to be with us for a while longer.  Double-masking can block 92% of infectious particles. Recent reports show that behaviors learned during the pandemic have been helpful during the regular cold and flu season.  Also, we have the new COVID variants in our midst.

5) Limit the length of the event.  The longer the time spent in an area, the higher the chances of exposure to infection.

6) The use of Plexiglass hygiene shields or barriers can limit the spread of airborne infectious particles. They create a physical barriers against the droplets. We’re excited that the U.S. Marine Band recently called us to assist with the 46th Presidential Inauguration by supplying hygiene shields to make their live event much safer.

For more information on how we can assist with live safe event management or production please contact us for turn-key packages.  Packages include staging, audio, video/camera, lighting and truss structures. Give us a call at (410) 360-5006 or email us at [email protected].

Event Tech News

With isolation comes loneliness, depression, and anxiety. Social distancing and stay-at-home orders have created new challenges to how we celebrate milestones; graduation ceremonies, weddings, birthdays, retirement parties, funerals, etc. Ritual celebrations are important because they provide structure in an unpredictable world, they help people make transitions from one stage of life to another, they foster and confirm connections, they create memories and they preserve our social fabric and culture. Churches and schools are the bedrock of our communities and while we can’t shake hands or hug one another, what remains irreplaceable are the mental & physical health benefits of belonging to a group and feeling socially connected. It’s one way we assure each other that we’re alright and we’re going to make it through together. We are not alone. Research has shown that “social connectedness” is at least as beneficial for your health as quitting smoking or regular exercise. While many churches already employ live streams and webcasts, the idea of the drive-in church being that hybrid between being at home alone and being in an enclosed building with a large group of people is something to consider. The concept is not new, it originated in the 1950s in Garden Grove, California with the Crystal Church. Similarly, schools and universities are not strangers to online learning and webcasts, however, the concept of the drive-in graduation is something that is new. How do we come together in celebration but still remain safe in our own space? All that’s needed is a large parking lot and a position for a stage that can be enhanced with large video screens for better visibility. Everyone tunes in to the same FM station on their cars. Instead of clapping, there are horns honking. Music can be live (social distancing rules apply) or pre-recorded. rendering of cars at drive-in event Event Tech is ready with turn-key packages for one-off or weekly events. Packages include staging, audio, video/camera, lighting, and low power FM broadcasting. Give us a call at (410) 360-5006 or email us at [email protected]

Event Tech News

(Photo credit: Eric Maynard.  The United States Air Force Band created a safe live event by using hygiene barriers and HEPA filters along with air scrubbers in order to perform their Annual Holiday Concert 2020 “A Season of Hope” at The Theater at MGM National Harbor, Maryland USA) So you’re planning a live event? Not everyone has had their vaccinations yet?  Decreasing the chance of having a super-spreader event is on everyone’s mind these days.  We know a few more things about producing safe live events than we did a year ago:

Before the Event:

1) Outdoor events are safer.  Book an outdoor venue if at all possible. The odds of catching COVID-19 indoors is 18.7 times higher than outdoors according to a study by Centers of Disease Control and Prevention. 2) Indoor venues can be improved with ventilation.  Have a plan to open doors, windows and include the use of HEPA filters along with heavy-duty air scrubbers when possible. 3) Seek planning guidance on having a safe event.  We recommend the newly updated Event Safety Alliance’s Reopening Guide. 

During the Event:

4) Masks & social distancing are going to be with us for a while longer.  Double-masking can block 92% of infectious particles. Recent reports show that behaviors learned during the pandemic have been helpful during the regular cold and flu season.  Also, we have the new COVID variants in our midst. 5) Limit the length of the event.  The longer the time spent in an area, the higher the chances of exposure to infection. 6) The use of Plexiglass hygiene shields or barriers can limit the spread of airborne infectious particles. They create a physical barriers against the droplets. We’re excited that the U.S. Marine Band recently called us to assist with the 46th Presidential Inauguration by supplying hygiene shields to make their live event much safer. For more information on how we can assist with live safe event management or production please contact us for turn-key packages.  Packages include staging, audio, video/camera, lighting and truss structures. Give us a call at (410) 360-5006 or email us at [email protected].