Staging and AV Support for Commencement Ceremonies

It takes hard work, and for most, at least four years to graduate from high school or college. The commencement ceremony is the finale; the moment to hear your name read and walk across that stage, shake some hands, smile, and be proud. Everyone’s name deserves to be heard clearly and the audience wants to see the reaction on your face – that pride as you accept your diploma.

With proper planning, commencement ceremonies can go off without a hitch.

Indoor setups usually include:

The same building blocks can be used for outdoor setups but usually on a larger scale.

  • stage roof for weather protection
  • accessory stages for the band or choir
  • weathertight tech area or front-of-house structure
  • audio/video delay towers
  • signage structures

But outdoor ceremonies are ruled by the weather. Contingency plans are essential to the safety of the students, guests, and event staff. Best practice is to have an indoor site ready and waiting in case of foul weather. A weather monitoring service gives us access to a meteriologist and the most accurate, real-time information to drive decisions. Safety briefings help define everyone’s role and our structures are certified by a professional engineer to withstand conditions up to limits set in a High Wind Action Plan.

Many times school districts or counties maximize their value when buying AV support for commencements by holding ceremonies for different schools over the course of one or more days. Using setups optimized for interchangable branding and signage, the look and feel of the same space can be transformed and easily customized for each school.

Other services that can be important for getting the message across include:

  • webcasting
  • captioning
  • teleprompter

We make sure faces will be seen and names will be heard for graduates, parents, and friends. With more than 30 years of experience, Event Tech provides professional staging and AV support for commencement ceremonies.

Blog post

There are so many terms used in the audio visual industry it may be challenging to figure out which company to call when you need help. The same equipment can be used in your conference room at work, your kid’s school, and at the awards dinner. How do you know where to start?Companies and customers use different terminology based on their personal experience. If there was an AV club in your high school I’m willing to bet you get a certain image in your head when anyone mentions audio visual services.Companies that provide sound, lights, video, and staging equipment for one-off events are part of a relatively small, niche industry described by a variety of names:

  • event production
  • audio visual services
  • presentation technology
  • show support
  • event rental and staging
  • special events technology
  • show technology
  • AV services
  • event technology
Every firm has a slightly different mix of skills but the fundamental need of our customers is always the same, to communicate a message.Event Tech has more than 30 years of experience helping customers amplify, magnify, and beautify their ideas. In the Baltimore and Washington, DC region our particular craft is called special events production or audio visual services and when there’s something we don’t do it ourselves, we know experts who do.

Blog post

It takes hard work, and for most, at least four years to graduate from high school or college. The commencement ceremony is the finale; the moment to hear your name read and walk across that stage, shake some hands, smile, and be proud. Everyone's name deserves to be heard clearly and the audience wants to see the reaction on your face - that pride as you accept your diploma.With proper planning, commencement ceremonies can go off without a hitch.Indoor setups usually include:

--The same building blocks can be used for outdoor setups but usually on a larger scale.
  • stage roof for weather protection
  • accessory stages for the band or choir
  • weathertight tech area or front-of-house structure
  • audio/video delay towers
  • signage structures
But outdoor ceremonies are ruled by the weather. Contingency plans are essential to the safety of the students, guests, and event staff. Best practice is to have an indoor site ready and waiting in case of foul weather. A weather monitoring service gives us access to a meteriologist and the most accurate, real-time information to drive decisions. Safety briefings help define everyone's role and our structures are certified by a professional engineer to withstand conditions up to limits set in a High Wind Action Plan.Many times school districts or counties maximize their value when buying AV support for commencements by holding ceremonies for different schools over the course of one or more days. Using setups optimized for interchangable branding and signage, the look and feel of the same space can be transformed and easily customized for each school.Other services that can be important for getting the message across include:
  • webcasting
  • captioning
  • teleprompter
We make sure faces will be seen and names will be heard for graduates, parents, and friends. With more than 30 years of experience, Event Tech provides professional staging and AV support for commencement ceremonies.